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What Do Smart Cities of the Future Look Like?

Kristy Dalton at #CES2017

I just returned from the Consumer Electronics Show (#CES2017)  in Las Vegas, and I can tell you that it is a very exciting time for cities and states to invest in smart technologies! The team at Panasonic invited me (aka GovGirl) to cover their exhibit, and I’m thrilled that government agencies were a central part of their “future infrastructure” concept.

Panasonic is known for unveiling consumer technologies at CES, including high end audio and photography equipment. This year, cities took center stage as the company showcased connected technologies designed to improve the quality of life for citizens.

Check out my recap video of what I saw at CES:   

Want to be a #smartcity? It really starts with smart infrastructure. Why have one technology that talks to just one system when you can have connected technologies that integrate with the overall infrastructure?

Panasonic has partnered with the City of Denver over the past year, and recently the Colorado Department of Transportation, to bring the concept of smart cities and smart highways to a reality. Check out footage from the #PanasonicCES press conference, where they invited Mayor Hancock of Denver and the director of the Colorado DOT onstage to unveil their projects.

Have you seen the recent viral dash cam video of a smart car predicting a crash two cars ahead? Think of all the ways smart cars and infrastructure could impact our cities. One of the concepts behind smart transportation is that sensors in vehicles could communicate with other vehicles, pedestrians and the overall smart infrastructure in order to predict and avoid crashes. The number I’m hearing is that traffic accidents could potentially be reduced by 80 percent!

In the Panasonic booth, I got to see other smart city technology up close. Plans for a smart bus shelter are pretty impressive. Government agencies want citizens to use public transportation because it reduces traffic congestion, accidents and smog, among many other reasons. However, public transportation is typically underused. Citizens just don’t have a high expectation of the user experience. Enter the smart bus shelter. While waiting for your bus, you’ve got WiFi, charging outlets and a touch screen display where you can see where your bus is in real-time. If your bus is running late, you can schedule an Uber right from the touch interface. This concept shelter comes equipped with security cameras that are designed to feed into the central command center that gives the city one interface to monitor their connected devices.

Add in smart parking meters that allow citizens to find open spaces and feed the meter via an app, and also smart streetlights that dim to save energy when pedestrians and vehicles aren’t around – and you’ve got a truly connected community!

Here is a Facebook Live video that I shot while visiting the CES exhibit:

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3 Ways to Make Social Media in Government a Team Effort

Staff

This article originally appeared in the “GovGirl on Social” column in Government Technology Magazine.

Most of your agency’s employees are not directly involved in managing social media or even contributing content. That’s not necessarily a bad thing (managing 1,000-plus contributors is tricky), but you should consider the benefits of getting all staff members involved with your agency’s social media presence.

Why bother? It’s really hard to present a united front when most of your staff members are unaware of your agency’s social media strategy. Department representatives might not even know what profiles your agency maintains on various platforms. They might also be unaware that they can contribute content (can they?) and the process they can use to do so.

There are likely a large number of staff members who work for your agency, but don’t work with programs that traditionally have public-facing social media content because they are an internal-facing division, such as auditors or fleet maintenance. But there are still opportunities to get them involved with your agency’s social media presence. This leads me to my first recommendation, which speaks to how you develop the social media strategy in the first place.

1. GET DEPARTMENTS INVOLVED IN SOCIAL MEDIA GOAL-SETTING.

A good social media strategy starts off by identifying goals. Involving other departments at this stage ensures that the high-level goals of your organization as well as departments are considered and incorporated from the beginning.

Social media strategies should be unique to each organization — what works for one city or county does not necessarily work for another. A comprehensive social media strategy is guided by a number of variables, ranging from the high-level mission of the agency, to the strategic goals for key departments, to the city’s communication goals. Setting social media goals that complement the government’s guiding principles will help ensure a consistent and meaningful message.

Here’s a pro tip: Many department goals can be found in annual budget documents. While some of them will be very project specific, the higher-level goals may be a perfect fit to incorporate into your social media strategy. Better yet, talk to department representatives and ask them what the long- and short-term goals are. For example, if the public works division has a priority over the next couple of years to conduct major traffic flow infrastructure improvements, that can evolve perfectly into a new social media goal: educating the community about alternative mobility options. Be creative and get agency staff involved in social media goal-setting.

2. EMPOWER STAFF MEMBERS TO MONITOR SOCIAL MEDIA.

A best practice I like to teach is empowering agency staff to monitor social media for citizen activity related to the programs and projects that directly relate to their role. Several free online tools can easily allow staff to monitor keywords and hashtags while also keeping track of conversations and posts related to a specific subject matter. Free tools available today include setting up Google alerts or using Twitter advanced search and social mention services.

3. ENSURE THE AVAILABILITY OF ONGOING SOCIAL MEDIA TRAINING.

Offer regular social media training agencywide for all staff, leadership and elected officials — not just for social media content authors. Consistent training helps employees and electeds stay up-to-date about the policy, rules and legal aspects of posting on social media, as well as stay informed as to why certain social media platforms were selected for an agency presence.

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Nextdoor Social Network to Appear at GSMRT

Nextdoor

We’re excited to announce that Nextdoor, the private social network for neighborhoods, will participate in our regional social media training in Huntington Beach, California, on Sept. 14.

Nextdoor works with public agencies to reach residents in their communities. Their team will host a session focused on how governments can get the most out of the network. Attendees will also hear how some of the agencies in California have used the free service, such as the Huntington Beach Police Department.

Learn more about the Government Social Media Regional Training and register today! Can’t attend in person? Grab your virtual pass to watch session recordings online.

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Top 10 Things People Do When They Find out Your Job Involves Social Media

Top 10 Things People Do

I had some time on the general session stage at #GSMCON2016, so I wanted to do something fun. My original idea was to do a spinoff of reading “Mean Tweets”, which would be “Mean Conference Feedback”, but Mai Linh Johnson, our director of events, told me it wasn’t a good idea… So instead, I presented the “Top 10 Things People Do When they Find out Your Job Involves Social Media”.

#10. They ask if you can fix their Facebook.

#10 They ask if you can fix their Facebook

Because you have nothing better to do. And not their “Facebook page” or “Facebook Profile”, just “Facebook”.

#9. They cut out newspaper articles that mention using social media & save them for you.

#9. They cut out newspaper articles that mention using social media & save them for you.

Am I the only one? Relatives and their friends do this to me all the time. It will literally be a random article that happens to mention that a business has a social media strategy or something.

#8. They nod politely and secretly have no idea what you do.

#8. They nod politely and secretly have no idea what you do.

Happens. All. The. Time.

#7. They ask if their taxpayer dollars are paying for this.

#7. They ask if their taxpayer dollars are paying for this.

There are always some people who don’t see the value in social media for the public sector.

#6. They ask you to make sure something goes viral.

#6. They ask you to make sure something goes viral.

Because it’s that easy. Don’t you think if we could make everything go viral, we’d do it for every single post we made?

#5. #They #assume #you #love #hashtags #on #everything

#5. #They #assume #you #love #hashtags #on #everything

Please, #StopOverHashtagging

#4. They say, “Does that mean you’re going to tweet what we’re saying right now?”

#4. They say, "Does that mean you're going to tweet what we're saying right now?"

Well, I wasn’t going to. But if it makes you uncomfortable…

#3. They try to test you by referencing the most obscure social tool or platform they know of.

#3. They try to test you by referencing the most obscure social tool or platform they know of.

Because if you’re unfamiliar with a random social platform that only 5 people are on, well you must be a fraud.

#2. They ask if you have a real job.

#2. They ask if you have a real job.

They are probably wondering if this is really what you do for a living, because it couldn’t possibly be your bread & butter. But ouch.

#1. They ask if you’re hiring.

#1. They ask if you're hiring.

Because you obviously just play on the computer all day!

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3 Ways to Take Advantage of Your Social Media Downtime

Woman typing on laptop & coffee

This article originally appeared in the “GovGirl on Social” column in Government Technology Magazine.

Your public agency’s social media program is in a good place. You have already developed a social media policy, implemented strategy, trained staff and are posting regularly using a social media management platform. What to do now that you’re done? The truth is that social media is never actually “done,” but here are three things you can work on when the rest of the process seems to be running smoothly.

1. Work on a process for resolving issues

What is your customer service process for responding to inquiries that are sent to your agency via social media? Do you have a 100 percent response rate displayed on your Facebook business page? Practicing and testing your citizen response process is something you can always work on.

Ensure that your process for answering citizen questions on social media has been made clear. Your profile pages should explain the timeframe in which accounts will be monitored, how quickly to expect a response, and include alternative methods of contact if necessary. Internally, staff members should understand the workflow for responding to inquiries and be ready to do their part.

2. Craft crisis messages

Something big might happen in your community on your watch. It could be a major weather event, large-scale accident or something more nefarious such as a major shooting. When a crisis happens, the onset is usually swift and you’ll have little time to sort out what to say on social media.

While most communications your agency makes on social media will be very specific to the crisis, there are some messages that you can write in advance. These pre-written crisis communication templates are better handled in your social media downtime, not during the disaster.

Consider the first thing your entity should say to your citizens on social media when a crisis happens. Your first response should include a statement that your agency is aware of the situation. You also want to let them know that you’re in the process of looking at it. Finally, your last two elements of that first message should be to express that you care and state that they will hear back from you. While the particulars of these four points will change based on the crisis, the basic template can be prepared ahead of time.

3. Make a list of influencers

Social media influencers are important because their networks tend to be large, so they might be able to help grow your reach by sharing or drawing attention to your posts. Cultivating a decent list of influencers is a good use of your downtime.

How can you find key influencers? Jot down who any influencers might be as it relates to your agency, department or program. These might be people of recognizable status in the community, leaders of boards and commissions, or active participants at public meetings. Search Twitter and Facebook to see if the size of their social media followers reflects their offline status. If so, make an online connection with them.

Perhaps the key online influencers in your community are entirely different than the major players offline. You can use free online tools such as Social Mention or Topsy to discover the handles of online influencers. Simply search for hot topics in your community and take note of the active users. Many times, these individuals are happy to help share or retweet posts by your agency if they align with the type of messages they typically send. You won’t know until you reach out.

Your work is never “done.”

Hopefully these ideas will kick-start your approach to social media downtime and get you thinking about other ways to strategically use these quieter intervals. Remember, you are actually in a lucky position that many social media managers never get to experience.

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State of Government Social Media: What’s Changed in 2015?

Social Media

This article originally appeared in the “GovGirl on Social” column in Government Technology Magazine.

Delivering a State of the City (or County) address to the public is an annual expectation of elected leadership. It’s their time to talk about major successes and opportunities for their community over the past year. As we look to the end of 2015, what better time to explore the current state of government social media and how it continues to evolve?

SOCIAL NETWORKS EMBRACE GOVERNMENT

It is exciting to see that social networks are beginning to recognize government as both a big player in the game and valuable to their future. Facebook has an internal government team headed by Government Outreach Manager Katie Harbath. Twitter has a large politics team, and LinkedIn is ramping up government efforts as well. In addition, Nextdoor, the private social network for neighborhoods, has invested in a major product dedicated to helping governments interact with their communities called Nextdoor for Public Agencies.

WHO MANAGES SOCIAL MEDIA?

As social media is now mainstream for most public-sector entities, it’s interesting to note what roles are involved in managing the platforms on the agency’s behalf. In 2015, it is still not the norm to have full-time staff members with titles such as “social media manager” or “social media coordinator,” although we’re seeing it happen more often than in previous years. What we do see are roles like “public information officer” or program managers encompassing more and more social media responsibilities.

PLATFORM EXPERIMENTATION

While governments continue to struggle with the sheer number of social platforms and trying to determine where best to spend time and energy, many entities are on board for experimentation. Snapchat is now being embraced by various agencies like Las Vegas, the Utah Division of Emergency Management and the White House. And several agencies are now experimenting with live-streaming apps such as Meerkat, Periscope and Facebook Mentions.

CITIZEN EXPECTATIONS ARE SHIFTING

Citizens now not only assume that government will be on social platforms, but also expect quick response times. The average person now looks to social media as a satisfactory outlet for complaining or requesting customer service. Agencies are struggling with how to handle social media inquiries during nonbusiness hours.

LAW ENFORCEMENT PERCEPTION CHALLENGES

In 2015, law enforcement in particular has been plagued with negative perception challenges, offline and online. There has never been a more valuable time to understand the nuances of embracing tone and managing citizen satisfaction on social media. New live-streaming apps also have caused challenges for public safety entities. On the one hand, they allow officers to share real-time updates. On the flip side, these platforms have many implications for the safety of officers and the public during real-time, unfolding events where the apps could inform fugitives of law enforcement’s next move.

WHAT’S NEXT?

As we look to 2016, it’s becoming more acceptable to not only spend ad dollars on social media campaigns, but also to hire staff members specifically for the purpose of managing social media profiles. Public agencies are digging deeper into analytics to ensure best practices, prove value to agency leadership and determine whether to continue on current platforms or redirect efforts to new ones.

Over the next year, a couple of government-related social media associations are slated to launch. This is an exciting step toward encouraging a strong learning network for public-sector social media managers.

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An Event for Government Social Media Managers

GSMCON

Are you responsible for maintaining any social media profiles for your agency? You don’t have to learn about best practices on your own anymore. Come to GSMCON2016 and collaborate with a network of local and state government social media managers.

Our company founded the Government Social Media Conference & Expo in 2015, and we’re gearing up to host the second annual event from April 6-8, 2016, in Reno, Nevada. It’s the only major event designed for U.S. city, county and state government (all those federal, international, military, education, etc., are welcome as well).

Speakers from Facebook, Nextdoor, Hootsuite and more will be returning in 2016. GSMCON features general sessions, concurrent breakout sessions and interactive PowerTalk discussions. Attendees collaborate and learn strategy and techniques to maximize social media programs to bring value to citizens!

Sound good? See the GSMCON website and we hope to see you in Reno in 2016.

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Government Humor Strategy on Social Media – What Works

Dog in sunglasses

Humor coming from a government agency has the capability to skyrocket engagement or go up in flames causing a PR nightmare. If you run a government social media page, you are well aware of the struggle to obtain followers and boost engagement. Many of us are tempted to experiment with humor, but could there be a strategy for government humor on social media?

We hosted a discussion on this topic on June 18, during our #GSMCHAT bi-weekly Twitter chat. Several local and state agency representatives from all over the United States joined in sharing their ideas and experiences with each other. While some admitted a hesitance toward humor, the majority enjoys joking with their followers.  

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City of Reno Proclaims June 30 as “Social Media Day”

As the host city of the first-ever state and local government social media conference this past April, the City of Reno, Nevada is the latest government agency to issue a proclamation naming June 30, 2015, as “Social Media Day”.

Social Media Day is the sixth-annual global celebration of social media. Conceived by Mashable in 2010, the day has become an opportunity for communities to connect and collaborate digitally and offline with citizens.

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Five Timesaving Template Ideas for Government Social Media

Time Saving Ideas

Investing a bit of your time in creating social media content templates can be worth it in the long run, as your agency balances valuable staff time with the need for consistent social media posts. A template can simply be a text document with generic language and fill-in-the-blank sections. Here are five template ideas that can help you and your team lighten the load and boost citizen engagement.